Dynamics GP is a piece of business software made by Microsoft. It’s an enterprise resource management—or ERP—program that helps businesses manage the back-end operations such as accounting that keeps it running on a day-to-day basis.
Dynamics GP covers areas like business intelligence, warehouse management, financial management, retail and e-commerce, inventory management, project management, service management, human resources, manufacturing, and distribution. Although it doesn’t boast all the features of a full CRM, it also has some sales and service capabilities too.
How was Dynamics GP developed?
Dynamics GP started out as an administrative system, geared towards the US market. Unlike other Dynamics platforms, GP does not feature extensive multi-language or multi-currency capabilities, which limited its scope for expansion.
Dynamics GP is sometimes referred to as Great Plains, after the software company that originally developed the product. An independent company based in Fargo, North Dakota, Great Plains released the first variation of what would later become Dynamics GP in 1993. Dynamics Release 1.0, as it was known, was one of the first multi-user accounting programs available in the US.
In 2001, Microsoft purchased Great Plains, who had themselves recently acquired another ERP company named Solomon Software, bringing both Solomon IV and what was by then Dynamics Release 8.0 under the Microsoft umbrella. These two products were later renamed Dynamics SL, and Dynamics GP respectively.
In November 2016, Microsoft rebranded its Dynamics suite, rolling several of its CRM and ERP software under a single new product name; Dynamics 365. However, Dynamics GP, like Dynamics SL, remains a standalone product.
Who uses Dynamics GP?
Known for its strong financial management, Dynamics GP is used primarily by larger businesses than Dynamics NAV, appealing largely to companies with a $3-5m turnover. It’s a particular favorite amongst distribution companies.
Dynamics GP tends to be used by businesses who are not “IT lead”; those who are not fast-changing, who have no desire or need for cutting-edge features and are happy to stick with what works for them.
What are the main benefits of using Dynamics GP?
There are many reasons why businesses who require an ERP might choose Dynamics GP. Firstly, it’s a proven product, having been in use since the early 2000s. It also has the benefit of Microsoft’s trusted name and the familiar look and feel of other Microsoft products.
Another perk of its longevity is that GP has grown a strong network of partners and professionals around it, who are available to help businesses realize their ERP vision. These partners have built a broad range of solutions that address specific industry needs.
Dynamics GP is a robust system, and most business can enjoy extensive functionality right out of the box, with minimal customization required. Those who do want to extend its capabilities can do so easily, thanks to the vast catalog of third-party add-ons available for GP.
The platform can also be deployed in a number of ways, giving businesses flexibility when it comes to how they choose to store their Dynamics data and how they access the system. GP can be accessed through the web, via a SharePoint portal, or using a traditional desktop computer, so both office and remote employees can perform business processes whenever they need to.
The business intelligence capabilities of Dynamics GP help users become proactive when it comes to their financials, allowing businesses to not only fix problems but also prevent them from occurring in the first place.
GP’s native integration with Microsoft Office, and other commonly used business tools like SharePoint and Outlook, makes it easy for businesses to further centralize their tasks, and collaborate with other departments and other businesses more easily.
How can it help businesses grow?
Businesses can’t grow their operations unless they’re able to properly assess the way they currently work. Dynamics GP allows businesses to improve visibility internally, and get a complete picture of their processes so they can see exactly where they can do better. Real-time analytics enable businesses to spot trends in their data, so they can quickly respond to changes in the market, and generate forecasts that ensure they’re always ready to meet demand.
On the most basic level, using an intelligent ERP like GP improves record accuracy, making sure every user has access to the right information first time, which not only saves time but improves the quality of a company’s engagement with their customers and clients, helping to boost customer satisfaction and cement long-term loyalty.
Having a single repository for operational data enables businesses to get a clear, complete picture of things like production costs and outgoings, so budgets can be assessed and reevaluated on a regular basis to keep spending as low as possible.
GP is also scalable and can be flexed to accommodate higher demands without sacrificing performance or incurring major increases to the initial investment.
GP offers users an innovative, flexible tool so they can be proactive and productive, meaning that employees can spend more time on the things that will help them move forward, and keeping their business ahead of the competition.
In addition, Dynamics GP’s RapidStart implementation tools help make the solution fast and simple to deploy. The solution is also relatively easy to learn and use, so businesses can fast-track adoption and get the system running with minimal disruption to the business.